User roles & permissions

Beefree App is now RGE Studio!
The email design suite you already know and love just leveled up. We’re working hard to update our help center, but you still may see some references to the old product name.

Overview

RGE Studio helps you improve your email creation workflow by letting you add multiple users. You can also configure what they can and cannot do.

For example, you can use roles and permissions to stop a junior editor from changing important content, or to limit a new employee's access to certain projects or clients.

RGE Studio has two types of users: members and viewers. You can assign members one of several user roles. A viewer's role is built into their user type and can't be reassigned the same way.

Enterprise subscribers can also use Advanced Permissions to limit a user's editing permissions.

For a visual walkthrough, see the RGE Studio Academy tutorial on inviting team members and setting roles and permissions.

Setting access levels for members

Roles determine what users can or cannot do in RGE Studio.

To assign roles to your members, go to the Manage users section of your account, available from the top-right drop-down menu. Only owners and admins can access this section.

Click on the member that you want to edit.

The Role column shows the role assigned to that member. You can set the role when you create a new member or when you edit an existing one.

Assigning roles to new members

To add a new member to your team, click Invite people.

Fill in the form to choose which workspaces they can access. When you're finished, click Invite to send the invitation. To invite another member right away, click Invite & assign next instead.

Viewers

The viewer is unique because the role is tied directly to the user type.

Invite viewers using the Invite people button. Then select Viewer from the dropdown menu.

To change a viewer's role, upgrade them to a member. 

For more on viewers, see Working with Viewers in RGE Studio.

Understanding the Different Roles

Each role has a default set of permissions that define what they can or cannot do in RGE Studio.

Available roles

Owner
This user manages the RGE Studio subscription. This is the only user who can upgrade the plan or cancel the subscription.

Admin
Usually, this is a person who is in charge of overall team management. They can also purchase additional users.

Manager
This user has all the capabilities to manage the design creation workflow inside a workspace.

Editor
This user is someone who creates, edits, and exports designs.

Contributor
This user contributes to content editing (e.g., text optimization).

Viewer
This is a collaborative user limited to commenting on designs created in RGE Studio.

Permissions details

Permission	Owner	Admin	Manager	Editor	Contributor	Viewer
View/edit billing information
Cancel the subscription
Purchase/remove additional users
Invite/edit/revoke users
Add/remove workspaces
Edit workspace assignments
Add/copy/remove templates
Save rows
Manage workspace settings
Create/edit/remove folders
Lock content/edit locked content
Edit display condition
Add/copy/move/remove emails and pages
Export/download designs
Edit design content
Edit design settings
Use saved rows
Comment
Send test email